Job summary
The Emergency Department services based at The Leicester Royal Infirmary are looking for an enthusiastic individual to join our team, working in a busy friendly environment.
You must have a pleasant manner and be able to work as part of a team, who doesn't mind helping out with other duties from time to time but also has the ability to work unsupervised. . If you are an organised and hard working person with good communication and interpersonal skills who can interact with other teams and colleagues at all level then we would like to hear from you.
Main duties of the job
The successful candidate will have experience of being a PA and managing multiple diaries as well as substantial experience of administering and minuting meetings. You will also have good communication and IT skills, along with problem solving skills and the ability to prioritise competing tasks.
The role will encompass:
Diary & Time ManagementEvent & Meeting ManagementAdministrative SupportStakeholder RelationshipsResource Managemen
About us
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals. We have our very own Children's Hospital and run one of the country's leading heart centres.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do. They are:o We focus on what matters mosto We treat others how we would like to be treatedo We are passionate and creative in our worko We do what we say we are going to doo We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: (leicestershospitals.nhs.uk)
Job description
Job responsibilities
An excellent opportunity to provide a high level, professional and confidential Personal Assistant service to a Consultants within the NHS.
To provide a full secretarial and administrative support service to the clinical / medical team/s.
To monitor and ensure clinical correspondence is produced and compliant with the Trust quality standards.
To provide support and guidance to patients, carers, relatives, company representatives and others making contact with the service.
To organise complex activities / programmes.
Demonstrable PA experience at senior level
Job description
Job responsibilities
An excellent opportunity to provide a high level, professional and confidential Personal Assistant service to a Consultants within the NHS.
To provide a full secretarial and administrative support service to the clinical / medical team/s.
To monitor and ensure clinical correspondence is produced and compliant with the Trust quality standards.
To provide support and guidance to patients, carers, relatives, company representatives and others making contact with the service.
To organise complex activities / programmes.
Demonstrable PA experience at senior level
Person Specification
Training & Qualifications
Essential
- GCSE English Grade C or equivalent
- NVQ 3 or equivalent
Desirable
Experience
Essential
- Knowledge of software programmes including MS Office
Desirable
- At least 2 years of previous experience in a large complex organisation
Communication and relationship skills
Essential
- Ability to work both as a team member and on own initiative
Analytical and judgement skills
Essential
- Good written and verbal communication skills
Desirable
- Exposure to dealing with complaints
Skills
Essential
- Ability to prioritise own work
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect
Other requirements specific to the role
Essential
- Aware of importance of confidentiality Data Protection Act 1998
Person Specification
Training & Qualifications
Essential
- GCSE English Grade C or equivalent
- NVQ 3 or equivalent
Desirable
Experience
Essential
- Knowledge of software programmes including MS Office
Desirable
- At least 2 years of previous experience in a large complex organisation
Communication and relationship skills
Essential
- Ability to work both as a team member and on own initiative
Analytical and judgement skills
Essential
- Good written and verbal communication skills
Desirable
- Exposure to dealing with complaints
Skills
Essential
- Ability to prioritise own work
Equality, Diversity and Inclusion
Essential
- Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect
Other requirements specific to the role
Essential
- Aware of importance of confidentiality Data Protection Act 1998
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
